Job: Executive Assistant

Title Executive Assistant
Categories Administration
Job Information

GENERAL DESCRIPTION

A fast-paced, team-oriented role which will primarily assist Senior Management with administrative support, proposals, reports, and other tasks as necessary, including:

  • Administrative support including planning and scheduling meetings, conferences, teleconferences and travel
  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
  • Assist Senior Management with Work Orders, Contracts, and other Agreements
  • Track operational objectives and project deliverables using appropriate tools
  • Conserve executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information
  • Organize and maintain project files, documentation, and databases
  • Fiscal planning including annual and project budgets, scheduling expenditures, and expenditure tracking
  • Assist company departments with internal and external project planning, budgeting, and execution
  • Work closely with and report project updates to Senior Management, ensuring adherence to scope and schedule
  • Represent the executive by attending meetings in the executive’s absence; speaking for the executive
  • Other duties as assigned by Senior Management

WORK EXPERIENCE REQUIREMENTS

  • Experience with the preparation and presentation in Board of Directors level meetings
  • Excellent computer skills, including Word, Excel, PowerPoint, Outlook and Project
  • One or more years of experience in a Food and Drug Administration (FDA) regulated environment is preferred
  • Experience with Operations or Finance/Accounting
  • Experience in working in a fast paced, rapidly changing and growth minded environment
  • Excellent communication, time management, and organization skills

EDUCATION REQUIREMENTS

  • Bachelor’s Degree
  • Master’s Degree (MBA) preferred

 

 

 

 

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